How reimbursement works

1. 1

   Check your budget before booking

   Use the calculator above. The amount is a fixed lump sum for the round trip — if you book smart, it usually covers everything.

2. 2

   Travel green if you can

   Train, bus, or carpool for the main part of your journey means a higher reimbursement and up to 4 extra funded travel days.

3. 3

   Keep every document

   Original PDF e-tickets and invoices with your name, route, date, and price. Boarding passes for every flight. Screenshots and photos are not accepted.

4. 4

   Submit after the project

   Upload documents and your bank details (IBAN) within 30 days after the activity. We pay out once the documents are checked — typically within a few weeks.

The fine print, honestly

• Only the cheapest reasonable fare is reimbursed — economy class, standard seats.
• Local transport at home or at the venue, taxis, seat reservations, and extra luggage are not covered.
• Full attendance of the programme is required for reimbursement.
• The EU participant survey must be completed before we can pay out.
• If your real costs are much higher than the lump sum (remote regions), talk to us before booking — exceptional cost rules may apply.